Advastar’s owner’s representation service provides construction industry expertise and oversight for owners and developers of large CAPEX projects across the United States. We serve as your trusted representative throughout the construction project, from planning through building and completion, ensuring the work is completed on schedule, within budget, and aligned with your exact requirements and quality standards.
Large-scale construction projects involve a lot of moving parts, and effective communication between them is critical. As an owner representation firm, Advastar serves as a liaison between our clients, regulatory authorities, and the staff and contractors on the project team, from the architects who design the property and the procurement specialists who secure the required resources through to the engineers, general contractors, EPC firms, and subcontractors who bring the project to life.
Our extensive experience with the entire construction project lifecycle is at the heart of our success as an owner’s rep agency. During the planning stage, we offer guidance on the project scope, budgets, and schedules, conducting risk assessments and feasibility studies to enable smart, strategic decisions that support our client’s goals. From there, we carefully review architecture and engineering plans to uncover any issues and take charge of contract negotiation with contractors, vendors, or consultant services, serving as a legal advisor to broker an agreement that’s aligned with the project’s requirements.
Once construction starts, an Advastar owner’s representative takes a hands-on role in its management. This includes on-site oversight to verify the work is being completed according to specifications and in compliance with safety standards, as well as taking responsibility for tracking expenses, controlling costs, managing timelines, and identifying and mitigating potential risks. Our partnership extends to project close-out activities, assisting with the transition from construction to operations.
The expertise and impartial perspective of an Advastar owner’s representative can make a big difference in guiding complex construction projects to a successful outcome. If you’re a property owner with a large project planned, or if you have any questions about how owner’s representation can safeguard your rights and investment, reach out today to connect with an Advastar agent.
We collaborate with real estate professionals for site selection and acquisition. Once we’ve identified suitable property, we perform comprehensive assessments, including zoning analysis, environmental studies, and market research, to ensure the land aligns with your investment strategy and project requirements. Once we’ve confirmed the site is viable, we coordinate with local authorities to secure all necessary permits and approvals.
We review the plans developed by architects and engineering teams to ensure they are feasible, efficient, and aligned to the project’s objectives, as well as in compliance with all relevant codes, standards, and regulations. When they could be improved, we evaluate alternatives that save costs without sacrificing functionality or quality.
We take a hands-on approach to managing complex construction projects from start to finish, ensuring they stay on schedule, within budget, and aligned with quality and compliance standards. Our team provides proactive leadership, contractor coordination, and risk management for projects of all sizes, from new builds to mission-critical facility upgrades. With a results-driven approach, we help owners and developers successfully deliver their vision.
We manage the complete procurement lifecycle—from sourcing strategy and bid packaging to final delivery—so every material, service, and piece of equipment reaches the site precisely when the schedule demands and at the best total cost of ownership. Leveraging market intelligence and rigorous vendor pre‑qualification, we secure favorable terms, track supplier performance, and uphold quality standards. By synchronizing purchase orders with construction sequencing, we eliminate supply‑chain bottlenecks and keep your project momentum strong.
We take charge of the contractor selection, bidding, and negotiations, securing high-quality services at the best possible financial terms for the owner. After work is in progress, we act as the owner’s representative on the construction site, managing contractors and ensuring their work is adhering to the project’s budget, schedule, and quality standards. This includes conducting regular inspections to verify work quality and adherence to safety protocols, as well as monitoring expenditures, providing detailed financial reporting, and implementing strategies to mitigate construction delays.
Once contracts are signed, we serve as the owner’s fiscal and legal steward, monitoring pay applications, change orders, lien waivers, and compliance milestones in real time. Dedicated administrators maintain airtight documentation and enforce terms, alerting stakeholders to deviations before they threaten budget or schedule. This clarity over cash flow and obligations frees your project team to focus on building, while safeguarding your legal position.
Large CAPEX programs face shifting markets, regulatory changes, labor shortages, and weather extremes—risks that can quickly erode contingency. We maintain a dynamic risk register, quantify exposure, and deploy mitigation plans from day one, including hedging strategies, alternate sourcing, and resequenced work. Continuous monitoring and transparent reporting empower owners to make data‑driven decisions and keep projects on course.
We coordinate with commissioning agents to test and validate HVAC, electrical, plumbing, and other building systems, ensuring they’re functional and meet performance specifications. We also oversee the resolution of outstanding issues identified during inspections and manage the transition from construction to operation, providing ongoing support to address issues that arise after occupancy.
Our commitment extends beyond substantial completion. We drive a disciplined close‑out process that captures as‑built drawings, O&M manuals, training records, and final commissioning results. After turnover, we track warranty obligations, coordinate issue resolution, and ensure contractors respond swiftly—protecting your asset’s performance and value long after ribbon‑cutting.
Put our dedicated experts to work on your next owner’s representation project and experience seamless coordination, unwavering advocacy, and proven results from start to finish.
An Owner’s Representative (OR) is the project owner’s fiduciary agent, providing end‑to‑end project management across planning, design, construction, and close‑out. We translate your vision into actionable scope, vet architect and engineering plans, select the general contractor, and oversee risk management, project budgeting, scheduling, quality management, and contract administration. Because we are independent of vendors, every decision—change orders, pay apps, schedule shifts—prioritizes your budget, timeline, and long‑term asset value.
A Construction Manager (CM) typically works under the contractor or as part of the building team, focusing on day‑to‑day site logistics. An Owner’s Representative, by contrast, is hired directly by the project owner and governed by agency law to act with undivided loyalty. We manage contracts, budgets, and stakeholder alignment, audit safety and quality, and resolve disputes—functions that go beyond a CM’s remit and protect the owner’s interests throughout the building design and construction lifecycle.
The greatest ROI comes from engaging an OR during project planning—before real estate is purchased or design begins. Early involvement lets us shape scope, run feasibility studies, establish realistic project budgets and schedules, and pre‑empt risks. We remain active through project design, construction phases, commissioning, and project close‑out, ensuring continuity and accountability at every milestone.
We maintain an integrated control system: a living risk register, a detailed cost‑loaded CPM schedule, and monthly cash‑flow forecasts. By aligning project budgeting, project scheduling, and quality management with contractual obligations, we spot variances early and deploy mitigation strategies—re‑sequencing work, value engineering with the architect, or negotiating with the general contractor. This proactive approach keeps capital projects on time and on budget.
Advastar offers several transparent fee structures: fixed‑fee for well‑defined scopes, time‑and‑materials when scope may evolve, and milestone‑based payments tied to deliverables such as permit approval, guaranteed maximum price (GMP) execution, or project closeout. We also accommodate cost‑plus arrangements for complex, multi‑year programs. Each model is tailored to your risk tolerance and cash‑flow needs.
Under U.S. agency law, an OR owes the project owner a fiduciary duty of loyalty, care, and full disclosure. We must act solely in your best interest—free from conflicts with contractors, architects, or suppliers—while safeguarding confidential information, verifying compliance, and delivering unbiased advice on every financial or technical decision.
Any organization undertaking large capital projects with tight regulatory or performance requirements gains value. Typical sectors include power generation, renewable energy, industrial manufacturing, data centers, healthcare, higher education, and commercial real estate development. Projects with complex permitting, multi‑stakeholder financing, or mission‑critical uptime needs see the greatest benefit from independent oversight.
Yes. Fast‑track and design‑build delivery compress schedules but amplify risk. We implement agile project scheduling, concurrent design‑review cycles, and rigorous quality management checkpoints. Our team coordinates real‑time decisions between the design‑builder, subcontractors, and permitting agencies, ensuring accelerated timelines never compromise cost control or code compliance.
Absolutely. While Advastar has deep contractor networks in Kansas, Missouri, Texas, and neighboring states, we routinely staff on‑site teams and remote construction consultants nationwide. For international owners building in the U.S., we provide local market expertise, supply‑chain coordination, and stakeholder management with regional authorities.
Industry studies show that projects with dedicated OR oversight average 10–15 % lower cost overruns and 10–20 % shorter schedules. By preventing change‑order inflation, optimizing procurement, and enforcing quality management, we typically deliver savings that exceed our fee multiple times over. The intangible ROI—reduced stress, stronger contractor accountability, and smoother facility turnover—further protects the owner’s long‑term asset value.